Business Administration Assistant
Contract: 12 Months (Maternity Cover)
Location: Onsite, Gloucester Business Park, GL3 4AE
Hours: 37 hours per week
Start Date: ASAP
Rate: £21 per hour
IR35 Status: Inside IR35
Role Purpose
The Business Administration Assistant will provide efficient administrative and coordination support to a busy technical leadership team. The role will involve supporting procurement activities, contractor onboarding, meeting and travel arrangements, organisational learning processes, and the maintenance of business information systems.
The successful candidate will be highly organised, proactive and able to manage multiple priorities while maintaining accuracy and building excellent stakeholder relationships.
Key Responsibilities
Personal Assistant Support
- Provide mailbox support for individual managers.
- Manage shared mailboxes and ensure queries are directed appropriately.
Meetings, Travel & Events
- Manage calendars and coordinate meetings for designated managers and their direct reports.
- Prepare meeting agendas, packs and action logs.
- Organise domestic and international travel and events.
- Work collaboratively with other administrators to manage workloads where required.
SharePoint & Information Management
- Maintain SharePoint sites and intranet content.
- Update organisational charts and contact lists.
- Support document and records management processes.
General Administration
- Provide day-to-day administrative and business support.
- Maintain trackers, reports and business records.
- Support procurement and contractor administration activities, where required.
- Assist with organisational learning processes and action management.
- Support compliance activities and assist colleagues with key business processes.
Skills & Experience
- Advanced proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint and Excel, alongside Microsoft Teams and SharePoint.
- Strong organisational and time-management skills, with the ability to prioritise workloads and work independently with minimal supervision.
- Excellent written and verbal communication skills.
- Strong stakeholder management skills, with the ability to build effective working relationships across teams and functions.
- Proven ability to manage competing priorities and consistently meet deadlines.
- Experience providing administrative or business support, including diary management, mailbox management and meeting coordination for managers and teams.
- Ability to handle confidential and sensitive information with discretion, professionalism and integrity.
- Experience maintaining accurate records, databases, trackers and business documentation.
- Excellent attention to detail and a commitment to delivering high-quality work.
- Strong problem-solving skills, with the ability to identify issues and take appropriate action.
- A customer-focused approach and commitment to delivering excellent service and support.
Qualifications
Essential: GCSEs (or equivalent), including English and Mathematics.
Desirable: A Business Administration qualification or equivalent experience.
What Success Looks Like
- Accurate maintenance of records and business systems.
- Effective coordination of meetings, travel and team activities.
- High-quality administrative support that enables the wider team to deliver its objectives.
Pre-Employment Checks
Should your application be successful and you receive an offer, a number of pre-employment checks will be carried out before your appointment can be confirmed. Any assignment offer with our client will be subject to a satisfactory Disclosure and Barring Service (DBS) check.
About Rullion
This vacancy is being advertised by Rullion Ltd, acting as an employment business.
Since 1978, Rullion has been securing exceptional candidates for a range of clients, from large, well-known brands to SMEs and start-ups. As a family-owned business, Rullion takes a credible and honest approach, focused on building long-lasting relationships with both clients and candidates.
We celebrate and support diversity and are committed to ensuring equal opportunities for all employees and applicants.
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
