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Location: England, Oxfordshire, Abingdon

Administrative Support Assistant

England, Oxfordshire, Abingdon

Job Description

Job Specification: Administrative Support Assistant

To provide support to Accommodation & Administration team of Buildings & Facilities Management Department in the following area:
Office Services:
To work as a member of a team providing office services to site.
In particular working on a major office project where the candidate would be given tasks related to preparation of offices and would be expected to go to location and carry out the task, scoping requirements, problem solving, keeping clear notes to allow them to report back any issues.
To support staff on office moves to ensure timely completion of the programmes.
To contribute to management of site furniture stocks, updating and maintaining the furniture inventory
To problem solve and make decisions on provision of furniture for existing spaces to meet requirements, timescales, efficiency and cost effectiveness
To ensure rooms are ready to be used as required - furniture in place, IT equipment and telephones in place, power and data cables provided to each desk and stowed tidily beneath the desks.
To contribute to management of furniture storage space to maximise efficient use of the space and to enable the workforce moving and storing furniture to work effectively.

To deal with office services requests arising through the helpdesk.

To work on other systems as required: the Robin desk booking software, office services request ticket system etc.

To undertake the administration related to the above tasks.

To undertake other office service tasks as directed.

Opportunity may be offered to work in security administration in Pass Office administration or in the administration related to the Basic Security Check.

The candidate must be capable of achieving an SC vetting clearance, if this is required,
This role requires a person who is proactive, ready to undertake a variety of tasks within a working day. Many of the office services tasks require the person to visit locations.

Role is for 5 days, on site working.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

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